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Regatta
Point Design Review Process I
Purpose
of Design Review Process and Design Guidelines 1.
The
Design Review Process is hereby established for the purpose of providing a
means of systematic and uniform review of proposed residential construction throughout
Regatta Point. 2.
The
Design Review Process shall determine the activities requiring approval by the
Design Review Board and shall hereafter determine the standards and criteria
which shall be required to meet and obtain the Design Review Board approval. 3.
Notwithstanding
anything contained herein, the development and construction on Regatta Point
shall be subject to all mandatory regulations and codes at the local,
Provincial, and Federal levels of governmental authority which must be complied
with, and without limiting the forgoing, in particular shall be subject to the
Development Agreement entered into between Regatta Point Landowners Association
and the City of Halifax. II
The
Design Review Board Composition Regatta
Point Landowners Association does hereby establish the Design Review Board
(hereinafter called the "Board") which shall be responsible for the
administration and the granting of approvals as provided for under this Design
Review Process, and further the said Board shall be constituted on the
following basis: 1. Unless
otherwise determined by the Regatta Point Landowners Association the Board will
consist of six members. The Chairperson of the Regatta Point Landowners
Association shall be an ex-officio member of the Board. 2.
The
Regatta Point Landowners Association shall designate a member of the Board to
be Chairperson thereof The Chairperson is expected to attend all meetings of
the Board of Directors and provide a written report of the Design Review Board
activities. 3.
Members
of the Board must be land owners of Regatta Point and also residents of Regatta
Point; 4. A
majority of the Board shall constitute a quorum; 5. All
decisions of the Board require a vote of majority of the members present; 6.
The
Board shall meet at such time, place and location as shall be determined by the
Board; 7.
The
Board shall send by ordinary mail their decision to the Applicant and shall not
be required to provide written reasons for the basis of their decision; 8.
In
the event an Applicant feels aggrieved by a decision of the Board it may appeal
that decision directly to the officers of Regatta Point Landowners Association
who may determine the nature, time and place of a hearing, if any, and whose
decision shall be final; 9.
All
meetings of the Board shall be held in private unless the Board determines
otherwise; 10.
All
meetings of the Design Review Board shall record minutes. The minutes of each
meeting shall be forwarded to the Board of the Regatta Point Landowners Association. III
Design Review Process 1.
All
plans for construction in Regatta Point shall be prepared and approved by a
qualified Architect authorized to practice in the Province of Nova Scotia. 2.
All
buildings and improvements to the constructed in Regatta Point shall be in
accordance with the plans and specifications as submitted by the Applicant to
the Design Review Board and approved thereby, subject however to such minor
variations or modifications as may be required from time to time by the applicant
and which do not substantially alter, affect or change the provisions of the
plans and specification. Any other deviations therefrom shall require further
approval in writing by the Design Review Board prior to construction. 3.
Plans
for all new constructions, subsequent alterations, or additions must be
reviewed and approved in writing by the Design Review Board prior to the
initiation of construction. If for any reason construction is started prior to
the receipt of written approval by the Regatta Point Review Board, the property
owner shall be deemed in violation of the Regatta Point Design Process and
shall be subject to penalties and corrective measures as provided herein. 4.
All
alterations in the future such as, but not limited to colour changes to
buildings, removal of trees, landscape changes, renovations to buildings, fence
building, etc., shall be required to be approved by the Design Review Board. IV
Design Review Approval Sequence The following is intended to summarize
chronologically the procedural steps to be followed in processing an
application before the Design Review Board: 1.
The
applicant shall meet informally with a Member of Members of the Design Review
Board to discuss the' plans and to obtain assistance in the application
process. 2.
The
applicant submits an Application fee as per Appendix U A" together with
preliminary sketch plans as may be required or negotiated in order to provide
information to the Design Review Board. . 3.
If
the Application is complete a preliminary review of application, plans and
stake-out will be conducted and the Board will notify the Applicant of its
findings. Incomplete applications will not be considered. 4. Applicant
submits final plans. 5.
If
the Application is complete a final review of the Applications, Plans, and
Stakeout will be conducted and if approved, a Design Certificate will be issued
by the Board. Incomplete applications will not be considered. 6. Applicant
obtains building permit from the City of Halifax. V
Preliminary
Application The applicant shall complete a preliminary
stake-out on the site and submit a preliminary application for comment by the
Design Review Board. This preliminary review is intended to resolve possible
design problems and ensure the design guidelines and declaration of covenants.
and restrictions are being followed during the design development state prior
to the preparation of final construction documents. The preliminary application shall consist of: (a)
A fully
completed application for residential development available from the Chairman
of Regatta Point Design Review Board in such form as the Board may from time to
time determine; (b) A cheque
for the filing fee. Filing fees determined by development area and are related
to the number of Units of the structure, as per Appendix “A” for
the fees applicable to each development area. Additional fees shall be required
for re-submission of applications revised in response to comments made by the
Design Review Board. Applications for review of subsequent alternations of
additions to existing buildings will be subjected to the same approval process
as new construction. (c) Two
sets of the following documents: 1. The
Site Analysis: Scale - 1" = 20' Provide tree
survey indicating the location and species of all trees 6 caliper inches or
larger. Also the location of significant clusters of small trees. Should an
individual tree survey be impractical because of the presence of a uniformly
heavy stand of second growth, the site plan should include a statement to this
effect; 2. Site
Plan: Scale - 1" = 20' This site
plan would show existing topography based on the two and one-half foot contour
interval or 1 meter, indicated property boundaries, set-back lines, location of
street rights-of-way, green belts, and all easements, the building plan, the
area of the site to be undisturbed, the construction limit lines, and circle of
trees to be saved in this limit. Describe how the builder will protect the
trees to be retained and how the construction limit line will be maintained.
The location of all utilities including electrical, telephone, sewer and water.
Indicate the proposed site development including elements such as driveways,
parking areas, patios, decks fencing, retaining walls, service yard, etc. Also
please show the proposed drainage system, landscaping, and indicate the general
massing of plant materials and intended species. If appropriate supply all site
section to show clearly the existing and finish grades and the relationship of
the buildings, parking, and other site features. Major grade changes are
especially important to illustrate. 3.
Architectural
Drawings: Minimum Scale 1/8" = l' Floor plans
showing all levels. Elevation drawings showing all exterior faces of the
proposed structure and indicate existing grade, proposed grade, and finished
floor elevations. Indicate all exterior building materials including siding,
window and door type, etc. Section through the most important portion of the
building showing floor levels and describing all wall and floor assemblies.
Note: submit any additional information which will aid the Design Review Board. (d) Preliminary
Stake-out: When
applicable, locate and identify property monument, and identify site boundary
lines with string. Then identify the general location of the proposed structure
on the site with wood stakes. VI
Time
for Review Within seven
days or such longer period as is reasonable in the circumstances, of the
submission of the preliminary application, the Design Review Board will
determine whether or not the preliminary application is complete. If it is not,
it will be returned to the applicant without consideration by the Board. If it
is complete, it will be placed on the next Design Review Board meeting agenda.
The Board will make every effort possible to expedite its review and comments;
however, the Board may take up to thirty days for preliminary comments after
completeness is determined. The Design Review Board will then: 1. Approve
the preliminary design as submitted; or 2. Approve
the preliminary design with conditions; or 3. Deny
approval and state the principal reason for denial. VII Design
Review Board Rejection The Board
may offer specific suggestions of assistance in resolving problems which arise
during the review process. The Board is employed, however, to reject an
application if, in the judgement of the Board the applicant does not meet the
applicable Design Review Requirements provided for herein. Approval of
a preliminary application does not obligate the Design Review Board to approve
and certify the final application if, in the judgement of the Board, the final
application does not carry out the design principles established by the preliminary
application or if it does not meet the design guidelines as demonstrated by the
preliminary application, or if the design has been modified or adjusted in a
manner unacceptable to the Design Review Board. VIII
Final application The final application shall include: 1. A
revised application for development. 2.
Two
complete sets of hard line drawings. Each sheet of drawings and the first page
of all other documents shall include the site number, street name, applicant's
name, architect, and the date of drawings. Submission shall include: (a)
Site
plans-minimum scale 1 inch equals 20 feet. Show all information required on
preliminary submittal except it shall be accurately drawn nard lines. Identify
all materials, show full dimensions, and show exterior lighting if any. (b)
Landscape
plan-1 inch equals 20 feet. Superimpose landscape plan over site plan and
indicate location, numbers and species of all plants, trees, shrubs, and ground
cover both existing and proposed. The landscape plan, with' written permission
from the Design Review Board, may be deferred until the rough grading is
completed on the site. (c)
Architectural
drawings, Floor Plans- minimum scale 1/4 inch equals 1 foot 0 inches. Show the
wall layouts, all changes in floor level, all dimensions, door and windows,
'and attached decks, fences and other appurtenances. Show the relationship of
the Units to each other within a development at scale 1/8 inch equals 1 foot, 0
inches or appropriate scale not less than 1” = 20 feet. (d) Indicate
all interior finishes and materials and door and window schedules. 1.
Elevation
drawings-minimum scale 1/8 inch equals 1 foot. Show all exterior views of the
principal structures including those which will be partially blocked from view
by elements such as garages or fences. Show all exterior views of accessory structures.
Indicate building materials, window types and door types. Show finished floor
elevations and existing proposed grade lines. 2.
Building
section-minimum scale 1/8 inch equals 1 foot 0 inch min. Show a minimum of one
building section through the most important portion of the building and the
typical exterior wall sections. Indicate all materials. 3.
Roof
plan-minimum scale 1/8 inch equals 1 foot 0 inches. Show all vents, chimneys,
sky lights, ridges, valleys, etc. and indicate the materials and colours. 4.
Exterior
materials, colour specifications, and samples except when the Board
specifically elects to waive this requirement where the colours and materials
are known to the Board. Both the names of the proposed exterior materials and
the physical sample shall be included for all buildings and garages and
accessory structures. A final application will not be considered complete
without these exterior samples. Please indicate the following: the name, the
grade, description and sample of the roofing to be used; the name, the grade
and sample of siding with the chosen colour applied; the specifications and
manufacturer for all windows and doors; any other exterior materials of
significance to the design. 5. Construction
schedule. The applicant shall provide a detailed schedule indicating the
schedule commencement and completion of the following phases of work; exterior
construction, framing, roofing and siding; the tie into utilities, power, water
and sewer; also the landscaping. This schedule will serve as the basis for the
Design Review Board monitoring of your construction activities and it will
assist in the overall co-ordination and management of all construction
activities at Regatta Point. IX
Design
Review Board Action Within seven
days or such longer period as is reasonable in the circumstances of the receipt
of the final application the Design Review Board will review the application
for completeness and for conformity with the design guidelines and conditions
and also the deviation, if any, from the approved preliminary application. If incomplete, the application will be returned
to the owner without any consideration from the Design Review Board. If
complete, the applicant will be so notified and the application will be placed
on an agenda of the next Design Review Board meeting. Once the final application is accepted, the
Design Review Board has thirty days within which to review and comment on the
final application, inspect the site for compliance with the plans, and make its
final decision. If no action is taken or decision announced by the Design
Review Board within the thirty day period the application shall be considered
approved. Design Review Board approval shall be stamped
approved on the plan for design compliance. A Regatta Point design certificate
will be issued once the applicant has signed the Regatta Point construction
agreement and all fees have been paid in full. The certificate must be posted
and maintained in a visible manner next to the City of Halifax building permit
on the construction site. X
City
of Halifax Building Permit Approval by
the Design Review Board and the issuance of the Regatta Point design
certificate does not include or remove the necessity of obtaining a building
permit from the City of Halifax. If the applicant has not already done so a
building permit must be obtained from the City. Once the City building permit
is obtained from the City it and the Regatta Point design certificate must be
displayed on the construction site. The applicant may then begin clearing and
construction. XI
Design
Review Guidelines per Lot The lands
referred to in the Regatta Point Conceptual Plan shall further be subject to
the restrictions as found in the Appendixes attached hereto which said
Appendixes contain specific design review guidelines to be administered by the
Design Review Board as the same applies to the Lots on the Regatta Point
Conceptual Plan. XII Enforcement
Provisions Enforcement
of the Design Review Process shall be conducted by Regatta Point Landowners
Association and by none other. Regatta Point Landowners Association shall have
all rights at law and in equity including but not being limited to specific
performance of the provisions of the Design Review Process. All cost and
enforcement of Regatta Point Landowners Association, including legal fees based
on solicitor/client basis, and air other professional fees, shall be in the
responsibility of the landowner to whom the enforcement provisions are
directed. Further, Regatta Point Landowners Association
shall be permitted to take whatever corrective measures are deemed necessary in
its sole discretion acting reasonably based upon the Design Review Process and
the approvals granted thereunder, for purposes of correcting policing and
enforcing the provisions of the Design Review Process and all approvals granted
thereunder. For further clarity and statement herein and for purposes of
providing continuity in decision making, during the term of the Design Review
Board as provided for herein and when administered by Regatta Point Landowners
Association, then only Regatta Point Landowners Association shall have the
right to enforce the restrictive covenants as contained herein and the
restrictive covenants through the Design Review Board there created. No other
owner of land, a Unit or Units with Regatta Point shall have such right of
enforcement. XIII
Design Review
Board Approval Certificate Approval of the Design Review Board as provided
for herein shall be evidenced by a stamp or such other similar identification,
the style and location of which shall be determined from time to time by the
Design Review Board, but which shall contain the signature of any two members
of the Design Review Board. Any land owner may require from time to time the
Design Review Board to execute a statement or caveat for purposes of filing at
the Registry of Deeds Office in Halifax that the plans for the proposed
construction have met with approval of the Design Review Board, which said
statement or caveat shall be signed by any two members of the Design Review
Board and may contain such information as the Design Review Board considers
necessary for purposes of putting on public notice compliance by the Applicant
for the proposed construction. XIV
Protection from
Liability No action or other proceeding shall lie or be
brought against the Design Review Board or any Member thereof for any act done
in good faith or in the intended exercises of any duty or power under these
restrictive covenants or any part of the Design Review Process or for any
omission or neglect or default in the performance or exercise in good faith or
such duty or power. APPENDIX A REGATTA POINT LANDOWNERS ASSOCIATION GROUNDS
PROJECT FEE SCHEDULE FOR DESIGN APPROVAL 1 -
2 Units
$500.00 3 -
15 Units $800.00 16 -
25 Units $1,000.00 26 -
100 Units $1,000.00 Charge for existing property $25.00 (Members-no
charge) The above
fees shall be used by Regatta Point Landowners Association to defray the costs
of implementing the Design Review Guidelines and to retain Professional
Advisors to evaluate the applications for development and may be amended from
time to time by Regatta Point Landowners Association acting reasonably to more
accurately reflect the costs of implementing the Design Review Guidelines. Regatta Point Landowners Association Design
Review Board Application for design review process: Date:
Lot
Number: Developer: Address: Phone: Architect: Address: Phone: Landscape Architect: Address: Phone: General description of Project (attach
additional pages if required). Payable to: Regatta Point Landowners Association 1-2 Units $
500.00 3-15 Units $
800.00 16-25 Units $1,000.00 26-100 Units $1,500.00 Renovation $
25.00 Regatta Point Landowners Association Design Review Board This document, when signed by two members of the
Design Review Board, constitutes approval for the Development of Lot___________
as per the plan specifications presented to the Board on____________________ Name (Print) ______________________ Signature _________________________ Date ______________________________ Name (Date)________________________ Signature__________________________ Date_______________________________ APPENDIX "D" SINGLE FAMILY ATTACHED RESIDENTIAL.RP-6, 7, 8,
9, 1m, 12, 13,.14, 15, 16, 17, 19, 20, 21, 22,23,28, 29, 30. 1. Grading a)
conform
to Appendix "I" and "H", disruption of the natural
conditions to be kept to a minimum; . b) blasting
is discouraged and requires a special permit; c) earth
cuts and fill must be re-vegetated; d) drainage
must away from the minimum of 2% integrated by drain; be maintained building at
a slope or a storm water e) where
large changes in grade requiring extensive cuts and fill occur resulting in: 1.
slopes
greater than 3:1 less than 2:1, these require soil stabilization, wire mesh
under sod and temporary wood stakes; 2.
slopes
greater than 2:1 these require retaining walls except in the case of rock outcrops
which may be exposed. f) where
retaining walls are required, they may be constructed as: dry laid stone, stone
and mortar poured in place concrete, brick, pressure treated wood; g) planning
must be demonstrated showing the impact of your site development, and the
impact it will have on the overall drainage patterns of your development area,
or the area directly downstream. 2. Siting a) conform
to Appendix "I" and "H", minimum disturbance to the natural
landscape is a key requirement. Significant
site features such as healthy trees should be maintained where possible; b) the
following principles of siting are to be employed: 1.
buildings
and site improvements are to be designed so as to minimize the difference in
elevation between existing and proposed finish grades; 2.
tree
wells are to be constructed where significant trees can be saved by such
devises; 3.
site cutting and clearing to the extent possible is to be phased so that
existing vegetation and or topsoil can be shifted from one location to another
during final grading and landscaping. 3. Greenbelts a) where
a greenbelt is designated, no-disturbance of existing conditions will be
allowed except: 1.
cleanup
and general repair of existing landscaping; 2.
fence construction at boundary between Regatta Point lots RP-6 and RP-8 and properties
not part of Regatta Point development. 4. Driveways & Parking a) all
driveways and parking areas are to be hard paved: either
asphalt paving, concrete, stone, rock, or precast concrete b)
parking
is to be provided on a minimum basis of 2 cars per unit. This parking can be
either outside at grade, free standing garage, or garage as part of building
structure. A driveway 30' long, clear of street line is deemed parking for 2
cars; c) driveway
grades are recommended at 8% not to exceed 10% without design review approval,
with 6% maximum cross fall at parking areas; d) paved
parking areas are not to exceed 60% of front yard areas in Freehold Units and
landscaped area is compulsory in front of all units of either freehold or
condominium description. 5. Utilities a)
sanitary
and storm sewers to be approved by the Municipality and co-ordinated with
Project Services; b)
electrical
services are required to be underground from the terminal pole to the building
including telephone and Cable T.V.; c)
transformers,
air-conditioners, electrical meters, similar mechanical equipment are to be screened,
from view. 6. Foundations a) all
foundations must be poured in place concrete; b) exposed
concrete must be avoided wherever possible and
surfaced with materials specified for building elevations; c)
concrete
foundations must not project greater than 12" above finished grade unless
finished as in paragraph b above; d)
the
closure between grade and wall shall appear solid if not a foundation wall. 7. Exterior Walls a)
the
finish materials for exterior walls to the following: 1.
brick-earth
tones or natural stone; 2.
siding-natural
wood, horizontal bevel board 4" exposed to weather, or; natural wood,
shingles 4" exposed to weather; 3.
siding
trim: inside and outside corners 2" x 6" natural wood, top of wall
trim 2" x 8" natural wood (e.g. at soffit) bottom of wall trim;
2" x 8" natural wood (e.g. foundation) window trim not specified; 4.
siding
finishes are limited to a solid colour stain: Cabot O.V.T. 0511, 1544, 0540,
0567, 0580, 0533, 0534, 0535, 0537, or approved equals. 8. Windows & Doors a) windows
shall be: 1. wood-factory
finished wood or natural wood stained. 2. metal-factory finished or anodized
(bright metal finish will not be accepted); b)
exterior
door shall be at owners discretion except that bright metal finish will not be
accepted; c)
horizontal
slider windows either sashless or semi-sashless will not be approved; . . d)
the amount, size, and shape of glass incorporated into the building must be
firmly integrated into the design of the building. The arbitrary use of
irregular shapes is discouraged. 9. Roofs a)
all
roof areas are to be sloped, minimum roof slope 6 in 12. Pitched, gable, and
hip variations and composites are preferred, shed roofs will also be approved
if thoroughly integrated with the building form. Roof dormers are encouraged; b) roofing
materials shall be: architectural asphalt shingles, fire treated shakes and
shingles, non-glare standing seam metal, ceramic or asbestos cement shingles; c) roof
top radio or television antenna, satellite dish receivers, mechanical
equipment; etc., shall not protrude from roof unless screened from view; d) mechanical
roof vents are discouraged. All vents of any description are to be the same
colour as surrounding materials; e) skylights
are to be placed as close to the roof surface as possible. Bubble shaped roof
skylights are not acceptable. 10. Chimneys a) Masonry
chimneys are preferred and are to be constructed of brick, colour same as
paragraph 7-a-l of this Appendix "D"; b) prefabricated
metal chimneys will only be approved if boxed in (with construction to match
related building) to minimum distance from top of chimney allowed by Fire
Authorities. 11. Signage a) signs
for the purpose of project or personal identification will be limited to the
following: 1.
one
general project sign located remote from unit associated with main entry, not
to be rear lit, and to be co-ordinated with landscaping; 2.
Civic
numbers not to be rear lit and not to exceed 6" high mounted on building
facade or entry gate in association with front door. 12. Exterior Lighting a) all
exterior lighting designed to the following guidelines: 1.
light source, either high pressure sodium or incandescent. (e.g. florescent
will not be approved); 2.
where possible light source shall be shielded from eye level view; 3.
colored lights will not be approved, except as seasonal decoration (e.g.
Christmas). 13. Fencing & Walls a)
fencing
is allowed, to provide: privacy, wind breaks, define outdoor living areas, aid
in child control, and is subject to the following guidelines: 1.
Front
yard fencing is discouraged but will be allowed not to exceed 2' - 6"
height; 2. rear
yard fencing is allowed at maximum 6' height as follows: a. not
further than 15 feet horizontally from building; b.
between
private area and public area; 3.
rear
yard fencing is allowed at maximum except that perimeter fencing is
discouraged; 4.
Fence
designs are to incorporate exterior materials and finishes used on associated
buildings; 5.
all
fence layouts and designs are subject to Design Review Board Approval; b.
walls
may be used to define areas of difference use, complement landscape schemes,
and define different levels. See Paragraph 1 (f) of this Appendix "D"
for allowable construction. 14. Gateways & Entrances a)
Gateways,
entrances structures, gazebos, etc. can be approved if planned to reinforce the
character and flavour of a particular design theme. Subject to Design Review
Board Approval. |